This is an excellent opportunity to join our busy PA team to support four members of the Ireland Executive Committee. The role will report to the Sales Director for Aviva GI. This is a hybrid working based role in our office in Cherrywood Dublin 18.

 You must have valid Irish, UK, or EU work rights to be considered for this role.

Joining our team, you will have a vital role to play in the business. You will have the opportunity to work in a successful, dynamic business, using your creativity and initiative to improve the efficiency and effectiveness of our processes and building and maintaining excellent relationships throughout the business. You’ll enjoy taking personal responsibility for your own workload, continually reorganising and prioritising to ensure those you support get the best service possible.

Duties & Responsibilities:

• Effective and efficient diary management - organising and coordinating meetings and events.
• Working with a high level of discretion and confidentiality.
• Managing the expenses and procurement processes for the managers you support.
• Working as part of the wider PA team ensuring that cover is provided as required.
• Building and maintaining effective working relationships both within the business and externally.
• Collating, preparing and distributing reports and packs in a timely manner. Updating IT systems on behalf of managers.
• Taking clear and concise minutes of meetings and issuing actions with timely follow up to ensure completion.

Skills and Experience:

• Proven experience of working as a PA/EA to a board member or c-suite executive (i.e. CFO, COO, CEO etc.)
• Strong administration and IT skills, including advanced-level MS Office.
• Excellent planning, organising and prioritising skills with good attention to detail.
• Comfortable working in an environment where demands and priorities change very quickly - resilient, adaptable and thrives when working in high-pressure situations.
• Able to work with a high level of professionalism when meeting external clients/guests.
• Excellent written and verbal communication skills.
• Able to manage expectations of managers and liaise with colleagues across all levels of the business.

What will you get for this role? 

A competitive market leading salary depending on skills, experience, and qualifications 

Generous pension (employee contribution matching of up to 14% if you contribute 8%)

Annual performance related bonus and pay review

Holiday allowance of 25 days plus bank holidays, and the option to buy/sell up to 5 additional days

Free car parking

Generous Health & dental insurance contributions after six months

Aviva Matching Share Plan and Save As You Earn scheme and Approved Profit Share Scheme

Cycle to Work benefit scheme

TaxSaver Travel Scheme

Family friendly parent’s (matching paternity and maternity leave) and carer’s leave.

Up to 40% discount for some Aviva products plus discounts for Friends and Family

Employee Assistance Programme

Volunteering days

Professional qualification support and transparent career progression plans

Aviva is for Everyone 

Our diversity and inclusion policies and initiatives are shaping an environment where everyone feels welcome regardless of age, disability, race, ethnicity, gender, gender identity, religion, culture, sexual orientation, national origin, marital status, pregnancy, maternity or those with other caring responsibilities. Our approach helps to ensure that Aviva is a place which values difference and provides equal opportunities for all.

We flex locations, hours and working patterns to suit our customers, business, and you.

Our smart working combines the benefits of flexibility with time together with colleagues.

We prefer all applications to be submitted online, however if you require an alternative method of applying, please contact sophie.keely@aviva.com